Wiki

Technology

While the Wiki is first being populated, examples of formatting are provided below in the form of an example student and regular chapter.



General Example

Online officer meetings

Online office meetings are very helpful for communicating when everyone is at a remote place. For student chapters, just two or three online meetings during the summer can make the difference between facing the new semester head-on and being overwhelmed with everything that goes along with a new school year. There are a number of free conference calling websites, but if bandwidth supports it, Google Hangouts are a great feature.

Google Drive (formerly Google Docs)

Google Drive offers many great tools for chapters of any size. These include...

  • Forms: Use Google Forms for member registration, and you’ll have a spreadsheet of everyone with all of their information, in one place. The spreadsheet can be modified (eg. add a column to verify if a member has paid dues yet or not) and shared (eg. so a few officers have access to it).
  • Spreadsheet: Use this to track your budget; The treasurer can have edit access while officers can have view-only access to keep tabs on finances.
  • Document (aka a text document): Great for collaborative brainstorming.
  • Presentation: Upload your PowerPoint to Google Drive or create it from scratch on the site to have a presentation that will work on any web-enabled computer. No more stumbling over USB drives and file format problems when you can play your presentation directly from the web!

Skype/Google Hangout for virtual speakers

Using video chat for a speaker can be a good alternative to save travel costs and expand the spectrum of guest speakers your chapter can offer. Some tips:

  • Always do a test run with your equipment a day or two before
  • Make sure to have the video feed ready to go about 10 minutes before the meeting begins
  • Organize a way for meeting attendees to ask questions. One way to do this is to ask those with questions to come near the webcam/mic you are using. Another way would be to allow attendees to text/tweet/chat their questions to someone who will communicate those questions to the speaker

Use twitter to notify members of upcoming news

Create a notifications-only twitter account which people can subscribe to for occasional messages. Subscribing to a twitter feed via mobile is easy (text ‘Follow [username]’ to 40404) and can be used for both meeting reminders (eg. a week/day/hour ahead of time) as well as sudden changes (eg. meeting room changed!).

Use email effectively

While email is probably the most common way of communicating with your members, you may be able to improve the effectiveness of your emails with a few tips:

  • Send email updates at regular intervals. For student chapters this could be weekly, for other chapters it may be less frequent. Sending email updates at a regular time will be helpful for members to know what’s going on and stay in the loop.

Example Student Chapter

2012-2013

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2011-2012

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Example Regular Chapter

2012-2013

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2011-2012

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Example paragraph. Example paragraph. Example paragraph. Example paragraph. Example paragraph. Example paragraph. Example paragraph. Example paragraph. Example paragraph. Example paragraph. Example paragraph. Example paragraph. Example paragraph. Example paragraph. Example paragraph. Example paragraph. Example paragraph.


Metropolitan Atlanta Regular Chapter

2013-2014


Central Oklahoma Regular Chapter

2012-2013


Cornell University Student Chapter

2013-2014


University of Delaware Student Chapter

2012-2013


University of Georgia Student Chapter

2012-2013

Social media and communication is quickly evolving in our fast-paced technology-driven society. In order to stay relevant and up-to-date with our members and with the community, we strive to maximize accessibility to our organization and its officers.

Website

UGA AMS launched our new website at the beginning of the academic year. Our site features meeting minutes, upcoming events, and contact information for our organization. It is constantly updated with relevant information.

http://www.ams.uga.edu

Social Media/Facebook

UGA AMS launched a brand new "like" Facebook page at the beginning of the academic year. We felt that the social media site would offer a more engaging platform for interaction and discussion. Members are encouraged to submit weather photos and discuss weather events. In addition, event pages are created and shared to members via Facebook.

http://www.facebook.com/ugaams

Email

UGA AMS consistently utilizes our Listserv email system to keep members and alumni informed of upcoming events and activities. We also use our email account to keep in contact with members of the local community and weather professionals around the world.

ugaams@gmail.com

Livestream using UStream

UGA AMS uses UStream to bring our events to members and interested parties. We utilize the site to broadcast guest speaker lectures and other meetings to anyone who cannot make it to our events.

Skype

UGA AMS utilizes Skype to chat with weather professionals across the country. In one instance, we held a guest speaker series lecture with Jeff Masters, the founder of Weather Underground. In addition, we use Skype to chat with members and officers to plan upcoming activities and events.

Prezi Presentation Program

UGA AMS utilizes Prezi, a new and innovative presentation program. Prezi offers an eye-catching display system that we use for meetings and community outreach programs.


Iowa State University Student Chapter

2012-2013

Cy's Eyes on the Skies

Our weather show broadcasted on ISUtv gives students interested in broadcast an opportunity to develop skills needed when giving weather forecasts on television. Cy's Eyes recently upgraded to a new graphics system, FUSION.

ISU AMS Website

Our Webmaster maintained our website found at http://www.meteor.iastate.edu/ams, which is updated with social events, chapter news, meeting minutes, outreach opportunities, and much more.

Social Media

ISU AMS used both Facebook and Twitter to connect with members and alumni with chapter events and news. Likewise, our Cy's Eyes on the Skies broadcast group uses both Facebook and Twitter to inform members about upcoming broadcast opportunities and other news.

Use of Email

A chapter-wide listserv was used to send out regular emails, such as our weekly update and opportunities for community outreach and social events. Doodle polls were often used in these emails to gauge interest for events or to determine what day/time to plan an event.

Chapter Elections

ISU AMS utilizes clickers, in which students could vote via PowerPoint at our yearly election meeting.

Text Messaging

Updates for events are sent out via text to members regarding any last-minute changes or just simply as reminders.

Google Drive

Our chapter used Google Drive for finances, sign-up lists for outreach and social events, and other purposes to keep our documents constantly updated and easily accessible.

Google Hangout

Conference calls with other chapters have been made with Google Hangout, including calls with the AMS student chapter in Puerto Rico and our Midwest Conference Call with other student chapters in the Midwest.


Lyndon State College Student Chapter

2013-2014


Millersville University Student Chapter

2012-2013


Pennsylvania State University Student Chapter

2012-2013


Purdue University Student Chapter

2012-2013


San Diego Regular Chapter

2012-2013

Our local Facebook page

http://www.facebook.com/AmericanMeteorologicalSocietySanDiego

We will be on Google sites too, very soon!


Smoky Mountain Regular Chapter

2013-2014

Website

AMS-SMC provides updates on our organization happenings through our website. Our site features upcoming meetings, past meeting minutes, our chapter constitution and by-laws, science fair award winners, a directory of current and past leadership, and contact information for our organization. It is frequently updated with relevant information.

http://www.ametsoc.org/chapters/smokymnt/

Social Media

In 2012, our organization decided to expand our outreach by commissioning a Facebook page for the chapter. We continue to grow our page while providing meeting information, meteorological related news, and share weather safety and mitigation strategies as a NOAA Weather-Ready Nation Ambassador™.

http://www.facebook.com/AMSSMC

In 2014, our chapter further expanded our social media outreach by creating a Twitter profile. It is linked to our Facebook page so that updates shared on Facebook will be populated on our Twitter feed. We can also more easily interact with weather enthusiasts across East Tennessee and the world.

@AMSSMCTN

Mailing List

Our group has a mailing list so that interested persons can sign up to receive the latest information on meeting news and chapter happenings. We also use this distribution list to conduct some online voting.

https://www.climatemodeling.org/mailman/listinfo/ams-smc

Google Forms

We are also exploring using Google forms for elections, polls, and chapter suggestions.


Southwest Pennsylvania Student Chapter

2012-2013

Integrating technology has been pivotal in the success of the meteorology program at Cal U. The use of technology is becoming instrumental in our initiative to expand the public outreach in various modes and functions within the club.

Social Media

The California University of Pennsylvania Meteorology program uses Facebook and Twitter to connect with current members, alumni, and members of the community. We also utilize YouTube for our Weather on the Web productions, as well as our new podcast series.

Weather on the Web

Weather on the Web allows meteorology students to utilize their broadcasting and forecasting skills by making timely and accurate forecasts for California, PA every Tuesday. These short weather broadcasts, feature different student broadcasters every week and are distributed throughout our social media platforms.

CUTV

California University Television (CUTV), which is aired on campus and in surrounding communities, provides meteorology students with a “real-life” live broadcasting opportunity. Students are able to enhance their forecasting and green-screen skills while making a weather forecast for the campus and community.

Colloquia Series

More recently, the taping of our colloquia speaker series has and will further become fundamental in expanding upon our public outreach component. Using the video technology in our classrooms we are able to record the presentations of our guest speakers and share the videos with interested parties.


Twin Cities Regular Chapter

2013-2014


University of Washington Student Chapter

2014-2015


West Central Florida Regular Chapter

2012-2013

For meetings we often do a webinar if held at NWS or use Livestream. Livestream has allowed us to have a national and international audiance. Testing is required for Livestream.

We started using the free SurveyMonkey tool (http://www.surveymonkey.com) for our Chapter elections in 2013.

We use EventBrite (www.eventbrite.com) to handle registrations for events when money must be collected (for example, the fee for our annual banquet) or when the attendance is limited at a meeting venue (for example, a laser tag social event) or when attendees must register in advance (for example, a facility tour). EventBrite is free when the meeting is free, and charges a small percentage of the meeting fee when money is being collected. Eventbrite can handle collecting payments using PayPal or credit card.

We use the free MailChimp tool (http://www.mailchimp.com) to send out mass emails to chapter members.

We communicate with our members and the public through our web site (http://www.wcflams.org) and our Facebook page (https://www.facebook.com/wcflams).

2013-2014

Our chapter communicates with our members and the public through our web site (http://www.wcflams.org) and our Facebook page (https://www.facebook.com/wcflams), posting meeting and social event information as well as pictures from past events.

We use the free MailChimp tool (http://www.mailchimp.com) to send out mass emails to chapter members.

We continued using the free SurveyMonkey tool (http://www.surveymonkey.com) for our Chapter elections.

2014-2015

Our chapter has embraced social media this year in promoting chapter activities with the use of a Chapter facebook page. Real time updates from events and pictures are posted to show the excitement of our chapter.

This past year has also seen chapter officers Randall Hergert and Heather Key create a Mentoring video that has been posted to the chapter webpage to showcase the Mentoring opportunities available with the chapter. This video was also available from the chapter's poster at the 2015 AMS Conference through a QR code.

Google Calendar has also been a recent addition to the chapter's repertoire of tools used to showcase upcoming events and meetings.


Western Kentucky University Student Chapter

2013-2014

Weather Camp Website

To support our annual weather camp, our chapter has created a dedicated website which includes general information about the weather camp, the application, and sponsors. http://wkuwxcamp.weebly.com/

Facebook and Twitter

In February of 2014, our chapter has created our own Facebook and Twitter page. We use these pages as a form of communication to give general announcements to our members. The link to our Facebook page: http://www.facebook.com/wkuamsnwa The link to our Twitter page: http://twitter.com/wkuamsnwa

Local Chapter Website

The WKU AMS/NWA local chapter has its own website on the WKU website. It is updated regularly with general information about the local chapter. The link to the page: http://www.wku.edu/meteorology/amsnwachapter.php

Google+ speaker

Our local chapter has been utilizing Google+ to allow professionals to remotely speak to our members. The goal of Google+ speakers is to allow our members to get a better understanding of certain topics, particularly in professional development.

Remind101 App

The Remind101 App is a great tool our chapter uses to stay in touch with our members. The app allows our members to sign up for text announcements such as meeting times and locations.

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